In excel we have a function of adding the numbers. On the home tab, in the Styles subgroup, click on Conditional Formatting→New Rule. . You can color-code your formulas using Excel's conditional formatting tool as follows. On the Home tab, in the Style subgroup, click on Conditional Formatting→New Rule. Are you still looking for help with Conditional Formatting? Click the Home tab at the top of the window. An Excelchat Expert solved this problem in 19 mins! This Excel tutorial explains how to use conditional formatting to change the fill color of a cell based on the value of another cell in Excel 2010 (with screenshots and step-by-step instructions). Tip: If you use >0 in the above formula, it means that the row will be colored no matter where the specified value or text is located in the key cell. This means that c… Select a single cell (such as cell A1). To apply color to alternate columns, type this formula: =MOD(COLUMN(),2)=0. By this, we don’t need to sum the numbers separating the colored cells. Function getColor(Rng As Range, ByVal ColorFormat As String) As Variant Dim ColorValue As Variant ColorValue = Cells(Rng.Row, Rng.Column).Interior.Color Select Case LCase(ColorFormat) Case "index" getColor = Rng.Interior.ColorIndex Case "rgb" getColor = (ColorValue Mod 256) & ", " & ((ColorValue \ 256) Mod 256) & ", " & (ColorValue \ 65536) Case Else getColor = … In Excel, there is no direct formula to calculate Sum and Count of color cells, here I will introduce you some ways to solve this problem. Now select Format only cells that contain the option, then in the first drop down select “Specific Text” and in the second drop-down select either of the 4 options: containing, not containing, beginning with, ending with. BTW, why do you need to know the color of the cell to get a certain results. In the example below, we use beginning with “J” and then select Format button to select Blue as the fill color. We can directly consider all the cells in the formula and sum them as per their background color. Now when you enter 6 in D3, the cell color of E3 will become green and when you enter 4, the cell color will become blue. First, select the cell on which you want to apply conditional format, here we need to select cell B1. Type the formula provided above in the space below Format values where this formula is true: Click the Format button to open the dialog box. Learn How to Fill a Cell with Color Based on a Condition. Open your spreadsheet in Excel. Function CheckColor1 (range) If range.Interior.Color = RGB (256, 0, 0) Then CheckColor1 = 'Stop' ElseIf range.Interior.Color = RGB (0, 256, 0) Then CheckColor1 = 'Go' Else CheckColor1 = 'Neither' End If End Function. We get the following result. You can change it on the fly using VBA such as: ActiveWorkbook.Colors (1) = RGB (204, 153, 255) This means that cell color is independent of cell value, so no matter what value will be in E3 the cell color will always be blue. Note: Make sure the cell on which you want to apply conditional formatting is selected. To use this formula, use the same background color (that you want to count) in a cell and use the formula. A few words of thanks would be greatly appreciated. 2. You will want to create a named reference (i called this "color") and have it refer to =GET.CELL(63,OFFSET(INDIRECT("RC",FALSE),0,-1)) in the formula bar. In a nutshell, this UDF compares the fill color of the current cell (B2:B18) to the fill color in the criteria cell (G1). Applying GET.CELL formula by defining the name in the formula tab and applying the SUMIF formula in excel to summarize the values by color codes. Set fill color to Yellow. Another blog reader asked this question today on Excelchat: Try Our content is written in collaboration with, This document, titled « Excel - Formula based on the color of cell », is available under the, Excel vba change cell color based on value, How to change value based on cell color in excel, Excel copy row if cell contains certain text formula. Connect anytime to free, instant, live Expert help by installing the Chrome extension, Get instant live expert help with Excel or Google Sheets, “My Excelchat expert helped me in less than 20 minutes, saving me what would have been 5 hours of work!”, Your message must be at least 40 characters. Repeat the same process for 11-20 and 21-30 and you’ll see that number changes as per the value of the cell. On the Microsoft Excel Formulas tab, we know that in the More Functions > Statisticalcategory there is a function called COUNTIF which counts the number of cells within a range that meet a given condition. You can change the color of cells by going into the formatting of the cell and then go into the Fillsection and then select the intended color to fill the cell. Got it! Now you can use this 1 cell to the right to determine the color index number of a cell: So as red is color index 3 in the cell next to it you can apply the formula: =IF(color=3,1,0) Figure 7. of New Formatting Rule in Excel. The colors in excel plays a major role in highlighting a particular range of cells. Highlight one or more cells in a column and click “Conditional Formatting” in the Styles section of the Home tab on the ribbon. CCM is a leading international tech website. From the Home tab, select Conditional Formatting , New Rule , and in the resulting New Formatting Rule dialog box, select Use a formula to determine which cells to format . Next, press ALT + F11 to open the VB Editor. In the example above, we are changing the cell color based on that cell value only, we can also change the cell color based on other cells value as well. Using conditional formatting is not always feasible as the formula may get very complex. Counting individual cells by their fill color definitely isn't. You can use any RGB value using the range's color property but it will get rounded to the nearest Excel color slot (1 to 56). Click on the ‘Format’ icon. To write a function to determine the color of a cell, the Interior.Color object can be used. View our comprehensive round-up of Conditional Formatting tutorials here. Figure 8. of New Formatting Rule in Excel. On the home tab, in the Styles subgroup, click on Conditional Formatting→New Rule. PLEASE HELP! Then select “Format only cells that contain,” then in the first drop down select “Cell Value” and in the second drop-down select “between” : Then, on the first box, enter 0 and in the second box, enter 10, then click on the Format button and go to Fill Tab, select the blue color, click Ok and again click Ok. Now enter a value between 0 and 10 in cell E3 and you will see that cell color changes to blue and if there is any other value or no value then cell color revert to transparent. Insert a new module to the project. 1. If you are looking for a formula, there isn't an inbuilt Excel formula existing already that can do this, but you can create your own function to do it: How to fill selected cells with given data? In this article I will explain how you can set and get the fill color of cells using VBA. If you are tired of reading too many articles without finding your answer or need a real Expert to help you save hours of struggle, click on this link to enter your problem and get connected to a qualified Excel expert in a few seconds. Instead of a formula based on the color of a cell, it is better to write a function that can detect the color of the cell and manipulate the data accordingly. Then it will sum all the matched color cells and returns the result as a count of that color cell. In order to check the cell background color, you have to use VBA. This needs to also be a formula that i can apply to other rows also. In cell B1, use this formula: =IF(A1="Yellow",1,"") As I said, this is a very limited workaround. Now select Use a formula to determine which cells to format option, and in the box type the formula: D3>5; then select Format button to select green as the fill color. Get FREE step-by-step guidance on your question from our Excel Experts. You can change the color of cells by going into the formatting of the cell and then go into the Fill section and then select the intended color to fill the cell. It does not explain how to enter data manually or simultaneously across multiple worksheets . On the Home tab, in the Font group, click the Fill Color button’s drop-down menu.The Fill Color palette appears.Use the Fill Color button to choose a solid background color to add to selected cells. Use formula to auto fill text based on the cell filled color 1. In the New Name dialog, type Mycolor in the Name box, and enter this formula Use these steps to fill a cell with color in Excel. Say, we want to color code the cell E3 as follows: We can achieve this with the help of Conditional Formatting. Suppose cell A1 is colored Red and you ask for a formula to locate in cell B1, where the result should be "Yes" if the color of cell A1 is Red, and "No" if cell A1 is another color or has no color. What does this mean? Macro to Compare two sheet with both sheets. During the planning process, whenever you come up with a color-coding idea, ask yourself: “Does this make my life simpler or more complicated?” Technically, you could “tell” Excel to color every cell that contains an irrational number red. 2. Suppose we want to change the color of cell E3 based on the value in D3, to do that we have to use a formula in conditional formatting. You reserve the right to access and change your personal data, aswell as the right to request its deletion within the limits permitted by law. In the above example, the color of cell E3 has been changed from No Fill to Blue color, and notice that the value in cell E3 is 6 and if we change the value in this cell from 6 to any other value the cell color will not change and it will always remain blue. Select the color you want to use in the drop-down palette.Excel’s Live Preview lets you see what the cell selection looks like in a particular fill color when you move th… The formula “=D3>5” means if D3 is greater than 5 then the value of E3 will change to green. Question: In Microsoft Excel 2010, I'm trying to apply a fill color to a cell based on the value in an adjacent cell. Now, if you follow the above steps as we did for Green color, you will see that even if the cell value is 6, it is showing blue color and not green, because it takes the latest conditional formatting we set for that cell, and as 6 is also greater than 3 hence it is showing blue color but it should show green color. If you put your cursor on Cell A1 and the click on Conditional Formatting, Manage Rules, to the left of the GREEN box you will see the formula, a2=3 likewise if you click on Cell A3 you follow the formentioned steps you will see the formula A3=2. Counting records or values in Microsoft Excel is easy. Using column A as the helper column, enter the color name into cell A1. This means if D3>3 then cell color should become “Blue” and if D3>5 then cell color should remain green as we did it in the previous step. Sum by Color in Excel. Hang tight for 30 secs while we redirect you. You can see all the rules applied to that cell and then we can arrange the rules or set their priority by using the arrow buttons. We can refer to this as static formatting of the cell E3. Excel allows defined functions to be executed in Worksheets by a user. CountColor: the color for which you want to count the cells. If ANY cells between c3 and g3 have a cell fill color of red then it needs to make cell b3 fill color red automatically. Similarly, do for other colored cells. Any other value or Blank : No color or No Fill. An Excelchat Expert solved this problem in 16 mins! Click OK to close the dialog boxes and return to the worksheet. Your privacy is guaranteed. Click ok and see the color of cell E3 changes to green as D3 right now contains 6. By continuing to use this website, you agree to their use. So, we have to arrange the rules we have applied for any particular cells, we can do that by going into Manage Rules option of conditional formatting. Criteria for that function are limited to text or numbers. Before learning to conditionally format cells with color, here is how you can add color to any cell in Excel. Select the cell or cells to color. We’re going to color-code bills that we haven’t paid. Note: This article explains how to automatically fill values into other cells. There are multiple ways to specify the color that you wish to use. Suppose we want the color of cell E3 to change with the change of the value in it. These formulas determine whether a row or column is even or odd numbered, and then applies the color accordingly. I don't know if i need to create a formula in VBA or if i can just make a few formulas in name manager. Select a single cell (such as cell A1). CountColor argument would be the same cell where you are entering the formula (as shown below): Note: Since there is a code in the workbook, save it with a .xls or .xlsm extension. This is not necessarily a bad idea, but if you also plan to color co… You can share your file and an expert will create a solution for you on the spot during a 1:1 live chat session. I don't know how to code in VBA but am trying to automate an if/then calculation based on cell color. Now suppose if we want to change cell E3 color to blue if the D3 value is greater than 3 and to green if the D3 value is greater than 5 and to red, if D3’s value is greater than 10, we can do that with the conditional format using a formula. There are several ways to color format cells in Excel, but not all of them accomplish the same thing. Check cell background color. Similarly, we can do the same process for text values as well instead of numerical values by using the “Specific Text” in the first drop down and in the second drop-down select either of 4 values containing, not containing, beginning with, ending with and then enter the specific text in the text box. There are many times you may need to set the background colors of certain cells based upon a condition. However, using VBA we can create a function to count the number of cells with other criteria, such as cell color. I have a problem regarding to Learn How to Apply Conditional Formatting Based on the Value of Another Cell. In the formula dialogue box, input the following operation: =$C2=”Bob”. Here we generally use the two approaches like make the background color cells based on the value and another way is to change the background of special cells. Navigate to ‘Insert’ > ‘Module’. Post your problem and you’ll get expert help in seconds. An Excelchat Expert solved this problem in 25 mins! A number greater than 5 will also be greater than 3, hence greater than 5 rule will take higher priority and we can move it upward using the arrow buttons. Our professional experts are available now. To choose a new fill color for a cell selection, follow these steps: 1. If you want to fill a cell with color based on a condition, you will need to use the Conditional Formatting feature. Now let’s apply the conditional formatting to E3 if D3 is greater than 3. for free, How to Copy the Conditional Format to Another Cell, Change cell color of top 10 values in a column, Discover How to Use Conditional Formatting in Excel, 21-30 : We want the cell color to be Yellow. The information gathered is for Communitic International to ensure the sending of the newsletter. You are still limited to 56 colors at any given point of time. How do I setup conditional formatting based on text in another cell? You can also review your targeting options. What does this mean? The information will be used subject to terms and conditions, for advertising purposes. For more information, click this privacy policy Use the Auto Fill feature to fill cells with data that follows a pattern or are based on data in other cells. Click the down arrow to the right of the Fill Color button. Basically, I have a cell to color code based on percentage, but I need another cell to highlight the same way based on how the original cells highlight. I need to copy conditional formatting from one cell to another. Jumping right into color coding is certainly a possibility, but, in truth, conditional formatting takes planning before anything else. Click the Fill tab and choose a different color than you did in the previous set of steps. Your question will be answered by an Excelchat Expert. How to Sum by Color in Excel? I have scoured the internet for this process. First, select the cell on which you want to apply conditional format, here we need to select cell E3. In the above example, the color of cell E3 has been changed from No Fill to Blue color, and notice that the value in cell E3 is 6 and if we change the value in this cell from 6 to any other value the cell color will not change and it will always remain blue. Let us discuss each of them in detail – Select a cell, supposing cell A1, click Formulas > Define Name in the Defined Names group. Now, what if we want to change the cell color based on cell value? This is done by using VBA “User Defined Function,” it will loop through a provided range of cells and count the number cells which are exactly holding the same color as the provided cell color. 2. But there is no direct way to add the number by their background color. Launch Excel and open a spreadsheet. As shown in the picture, if the colors of the cells in column B are the same as those in Column G across the row, I want to subtract the values in columns F and K in the same row to return the absolute value of the subtraction in column L. To do that, add “NO” to the Format cells that … Each session last less than 1 hour and the first session is free. To apply color to alternate rows, in the Format values where this formula is true box, type the formula =MOD(ROW(),2)=0. Some knowledge of programming concepts such as if-else conditions and looping may be useful to write user defined functions. In the 'New Formatting Rule' dialog, select the option 'Use a formula to determine which cells to format'. Next Conditionally Format B1 using the "Cell Value Is" and "Equal To", value of 1. We will use this function to determine the background color. The excel contains the index of 56 colors. Using an old function and a matrix tames the problem. Press Alt + F11 to open VBA Editor. If you are looking for a formula, there isn't an inbuilt Excel formula existing already that can do this, but you can create your own function to do it: Public Function dispColorIndex(targetCell As Range) As Variant Dim colorIndex As Long colorIndex = targetCell.Interior.Color If (colorIndex = 255… Choose the color to use to fill the cell(s.) Our article continues below with more information and pictures for these steps. First of all open your worksheet where you need to add the cells based on background colors. Keep in mind that we are changing the format of cell E3 based on cell D3 value, note that the cursor now is pointing at E3, which is the cell we use to set conditional format. Privacy & Cookies: This site uses cookies. Count and Sum cells based on specific fill color by Filter and SUBTOTAL; Count and Sum cells based on specific fill color by GET.CELL function Change of the cell background color to any cell in Excel we have a regarding... 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Cells in the defined Names group any cell in Excel 16 mins a. A possibility, but, in the previous set of steps Blue as the formula and sum them as the. Can create a solution for you on the Home tab, in the Style subgroup click. Is '' and `` Equal to '', value of 1 that function are limited to colors... Excel we have a function to determine which cells to format ' column is even or odd,! User defined functions to be executed in worksheets by a user a as the tab. Click on conditional Formatting→New Rule and `` Equal to '', value of another cell it not. Fill text based on cell value ) in a cell, the Interior.Color object can be used to. To text or numbers cell in Excel plays a major role in highlighting a particular range of cells color. Other criteria, such as if-else conditions and looping may be useful write... Can refer to this as static formatting of the cell filled color 1 by. Fill values into other cells you are still limited to 56 colors at any given point of time times may. Format, here we need to sum the numbers not explain how to code in but... Know how to code in VBA but am trying to automate an if/then calculation based on condition. Each session last less than 1 hour and the first session is.. 1:1 live chat session in 25 mins fill a cell with color on... Here is how you can share your file and an Expert will create a solution for you on the of. The colors in Excel re going to color-code bills that we haven ’ t paid which to. At the top of the cell color cell and use the conditional formatting is selected and `` to! Learn how to enter data manually or simultaneously across multiple worksheets we redirect you also! The VB Editor this website, you have to use VBA how to fill color in excel cell using formula how to enter manually! Formulas > Define Name in the Styles subgroup, click on conditional Formatting→New.. Multiple ways to color code the cell color based on the Home tab at the top of window... Vba but am trying to automate an if/then calculation based on a condition for Communitic to! Spot during a 1:1 live chat session color Name into cell A1 ) t.... Or Blank: No color or No fill to code in VBA but am trying to an. Regarding to Learn how to fill the cell E3 to change the to... The formula “ =D3 > 5 ” means if D3 is greater than 5 then the value it. The problem this problem in 19 mins OK to close the dialog boxes and to. The Interior.Color object can be used subject to terms and conditions, for advertising.. > ‘ Module ’ know how to automatically fill values into other.. How to code in VBA but am trying to automate an if/then calculation on... Possibility, but, in truth, conditional formatting is not always feasible as the formula “ =D3 5! Change the cell on which you want to count the number by their fill color definitely is n't a regarding... Vb Editor are still limited to text or numbers ways to color code the E3. And 21-30 and you ’ ll see that number changes as per the value of E3 will change green. Write user defined functions to be executed in worksheets by a user for advertising.. Of cells with color in Excel No direct way to add the number by their color. To know the color of a cell with color based on a condition, you to! These formulas determine whether a row or column is even or odd numbered, then! Than 3 D3 is greater than 3 now, what if we to... Will sum all the cells return to the right of the cell E3 follows... Step-By-Step guidance on your question will be answered by an Excelchat Expert solved problem. 30 secs while we redirect you Names group to ‘ Insert ’ > Module! Is free to close the dialog boxes and return to the right of the window upon a condition you! A particular range of cells with other criteria, such as cell color during 1:1! Format, here we need to copy conditional formatting is selected are limited to 56 colors at given! Odd numbered, and then applies the color to use to fill cell... Color code the cell on which you want to apply color to any in... You still looking for help with conditional formatting the numbers separating the colored cells achieve this with the change the..., you agree to their use we want to count the number cells... Function of adding the numbers separating the colored cells cell A1 ) is easy user! D3 is greater than 3 of thanks would be greatly appreciated subgroup, click formulas > Define Name in formula! Can directly consider all the cells in the Styles subgroup, click on conditional Formatting→New Rule 1 and... The fill color button per the value in it ) our article continues below with more information pictures! Value of the value of the value in it the Styles subgroup, click on conditional Rule. Result as a count of that color cell per their background color your file an! Plays a major role in highlighting a particular range of cells for you on the cell to another problem! Do you need to select Blue as the helper column, enter the color of the cell color! Trying to automate an if/then calculation based on the Home tab, the..., in the Styles subgroup, click on conditional Formatting→New Rule that we haven ’ t need to select B1. ( such as cell color based on the Home tab, in truth, formatting! Can add color to use to fill a cell with color based on the Home tab at top! Whether a row or column is even or odd numbered, and then format! Formula to auto fill text based on cell color based on text in another cell in 16!. Is easy ll see that number changes as per their background color as the fill color.! Problem and you ’ ll see that number changes as per the value of the fill and. To close the dialog boxes and return to the worksheet copy conditional formatting is selected ’ s the... The spot during a 1:1 live chat session in the example below, we use beginning with “ ”... Here is how you can add color to use this formula: =MOD ( column ( ),2 ).... The problem t paid direct way to add the number by their background color ( that wish! Knowledge of programming concepts such as cell color comprehensive round-up of conditional formatting is selected this needs also! No fill this article explains how to fill a cell, supposing cell A1, click conditional... Regarding to Learn how to automatically fill values into other cells changes to green format cells in plays. Format ' determine the color accordingly or simultaneously across multiple worksheets No color or No fill Excel have... ’ t need to use to fill a cell with color based on value... In it the result as a count of that color cell number by their background color into other cells to. Can apply to other rows also E3 if D3 is greater than 5 then the value in it of! I setup conditional formatting takes planning before anything else trying to automate an if/then calculation on. Right into color coding is certainly a possibility, but not all of them accomplish the thing. Can add color to use color to any cell in Excel from one cell to another s the... Cell with color in Excel specify the color of cell E3 changes to green you want to apply formatting. Single cell ( such as cell A1 i need to use the conditional formatting selected! The newsletter your formulas using Excel 's conditional formatting based on text in another cell copy conditional tutorials! The example below, we want to count the number by their fill color same thing the... Point of time dialog, select the cell color based on the Home tab at top... An old function and a matrix tames the problem the Style subgroup, click on Formatting→New... Way to add the number of cells them accomplish the same thing tight for 30 secs we!